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Revising Multiple Vouchers Using Speed Status Change

Revising Multiple Vouchers Using Speed Status Change

Concept

You can review vouchers and change or release them for payment. You will generally group your searches according to supplier, job or business unit, or G/L bank account so that you can efficiently make the changes for your current payment cycle. You can review vouchers for:

• Suppliers

• G/L bank accounts

• Pay statuses

 

When you review vouchers, the system displays open pay items with a pay status of approved or hold in ascending order by net due date. It does not display vouchers with a pay status of paid, draft accepted, or payment-in-process.

 

You might need to revise vouchers before paying them. For example, after you assign a bank account to vouchers, you might decide that you want to pay those vouchers from a different account. This is especially common when you close a bank account and need to assign the vouchers to the account from which you will now pay.

 

If you entered the voucher using either the Standard Voucher Entry program (P0411) or the Speed Status Entry (P0411SV) program, you can use the P0411SV program to make changes that do not affect the voucher posting. Making changes using the P0411SV program can be more efficient than making them using the P0411 program for the following reasons:

• You can locate and change more than one voucher at a time.

• The system does not reopen the batch, so you do not need to post it again.

 

Revising vouchers consists of one of the following tasks:

• Revising an individual voucher.

• Revising multiple vouchers.

 

The system updates information in the Accounts Payable Ledger table (F0411). The system does not update the Account Ledger table (F0911).

 

If you use any voucher entry program other than Standard Voucher Entry program or Speed Voucher Entry program, you must use the Standard Voucher Entry program to revise vouchers. You cannot use the Speed Voucher Entry program.

Procedure

In this task, you will revise multiple vouchers using the Speed Status Change program (P0411S).

Step Action
Navigate to the Speed Status Change (P0411S) program from the Automatic Payment Processing menu (G0413).

Click the Automatic Payment Processing link.

Click the Speed Status Change link.

Use the Work with Speed Status Change form to review vouchers or select vouchers to revise.

Step Action
Click in the Supplier Number field.

Use the Supplier Number field to enter a user defined name or number that identifies an address book record.

Enter the desired information into the Supplier Number field. Enter “4343“.

Click in the G/L Bank Account field.

Use the G/L Bank Account field to enter the value that identifies an account in the general ledger. On this form, you are using the G/L Bank Account field to narrow your search results.

Enter the desired information into the G/L Bank Account field. Enter “1.1110.BEAR“.

Click the Find button.

Click the 4601 option.

Click the 4602 option.

Click the 4608 option.

Click the Row button.

Click the Global Update menu.

Use the Global Updates form to update multiple vouchers at the same time. Complete the values for the fields provided and select the Update check box for the fields you want to update.

Step Action
Click in the Payment Instrument field.

Use the Payment Instrument field to enter a user defined code that determines the means by which a payment is issued to a supplier or received from the customer. Examples of payment instruments include check, electronic funds transfer, lockbox, and EDI.

Enter the desired information into the Payment Instrument field. Enter “T“.

Click the Update option.

Click the OK button.

Step Action
Click the Horizontal scrollbar.
Notice that the value in the Pay Inst (payment instrument) field has changed.

Step Action
Click the Close button.

You have successfully revised multiple vouchers using the Speed Status Change program (P0411S).

End of Procedure.

Ayman Refat
Over 20 years of experience in IT area, working as Oracle JD Edwards Developer with expertise in Windows Server, SQL Server and Microsoft Exchange Server, experience in Linux operating systems (Debian and Redhat), VMWare ESX / ESXi, Novell Netware, relational databases like Oracle 10/11g and backup solutions from Computer Associates. Large experience in high-end servers from Dell and HP, having the following certifications: Microsoft: MCP, MCSE, MCDBA, MCSA and MCT (2008 ~ 2013), Computer Associates: Technical Specialist – Storage and Backup Solutions,
http://www.AymanRefat.com

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