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Resetting Multiple Payments

Resetting Multiple Payments

Concept

After you write payments but before you update them, you might need to rewrite them. For example, you might need to rewrite payments because of an error, such as a paper jam, wrong payment number, or wrong payment date. Before you can rewrite payments, you must reset them. Written payments have a next status of UPD (update).

 

When you reset payments, the system displays them at a next status of WRT (write), so you can correct the problem and rewrite them:

• If you need to undo or reset a payment, you can identify the tape that was affected on the Copy Bank Tape File program (P0457), which you access from the Automatic Payment Processing menu (G0413). This program shows information such as the file ID and the member ID.

• If you reset payments that were written to a bank tape, you must delete the bank tape record before you can rewrite the payments.

 

When you reset payments, you can either void payments or rewrite them with the same payment number:

• If you enter a new beginning payment number, the system voids any payments that were selected for reset and that have a payment number that is less than the new beginning number, if that number was previously assigned.

• If you accept the default value of the next payment number, the system voids payments by writing zero records.

 

The system processes voided payments when you update the Accounts Payable Ledger table (F0411). You see these records when you post payments to the general ledger.

 

 

Procedure

In this task, you will reset multiple payments and write the payments for the payment group.

Step Action
Navigate to the Work with Payment Groups program (P04571) from the Automatic Payment Processing menu (G0413).

Click the Automatic Payment Processing link.

Click the Work with Payment Groups link.

Use the Work With Payment Groups form to review payments and vouchers that were selected for payment to suppliers. You can use the form to write or update payments to the system or review, revise, or remove them from the payment cycle.

Step Action
Deselect the Write Status option.

Click the Write Status option.

Click the Find button.

Click the 1.1110.BEAR option.

Click the Select button.

Use the Update Status form to review payment information at update status.

Step Action
Click the 4360 option.

Step Action
Click the Row button.

Click the Reset menu.

Use the Reset Payments form to enter the next payment number.

Step Action
Click the OK button.

Step Action
Click the Close button.

Step Action
Click the Update Status option.

Click the Write Status option.

Click the Find button.

Click the 1.1110.BEAR option.

Click the Select button.

Step Action
Verify that all of the payments are at write status.

Click the Close button.

Step Action
Click the Row button.

Click the Write menu.

Use the Payment G/L Date field to enter a value that identifies the financial period to which the transaction will be posted.

Step Action
Click the OK button.

Click the OK button.

Use the Printer Selection form to identify printer information for the report. In your work environment, the printer settings will be different.

Step Action
Click the OK button.

Step Action
Click the Write Status option.

Click the Update Status option.

Click the Find button.

Click the 1.1110.BEAR option.

Step Action
Click the Select button.

Step Action
Verify that all the payments are at update status.

Click the Cancel button.

Step Action
Click the Close button.

You have successfully reset multiple payments and written the payments for the payment group.

End of Procedure.

Ayman Refat
Over 20 years of experience in IT area, working as Oracle JD Edwards Developer with expertise in Windows Server, SQL Server and Microsoft Exchange Server, experience in Linux operating systems (Debian and Redhat), VMWare ESX / ESXi, Novell Netware, relational databases like Oracle 10/11g and backup solutions from Computer Associates. Large experience in high-end servers from Dell and HP, having the following certifications: Microsoft: MCP, MCSE, MCDBA, MCSA and MCT (2008 ~ 2013), Computer Associates: Technical Specialist – Storage and Backup Solutions,
http://www.AymanRefat.com

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