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Printing the Invoice with Draft

Printing the Invoice with Draft

Concept

First, you enter and post an invoice. The draft process begins when you or your customer originates (prints) a draft. The draft shows the amount to be paid, the due date, and information about the underlying liabilities (invoices).

 

To print an invoice or credit memo with an attached draft, use the Invoice Print with Draft program (R03B5051). You can select different versions of this report to print delinquency fees or chargebacks only. When you print invoices with draft attachments, the system assigns a draft number to the invoice and uses it to update the Statement Number field (CTL) on the invoice record. The system also prints the customer’s bank account number and the draft number on the draft attachment.

 

To print a statement with one or more invoices combined into one draft, use a version of the Statement Notification Refresh program (R03B500X) that is set up for draft processing. When you print invoices with draft attachments, the system assigns a draft number to the statement and uses it to update the Statement Number field (CTL) on the invoice record. The system also prints the customer’s bank account number and the draft number on the draft attachment.

 

To print a statement with one or more invoices combined into one draft, use a version of the Statement Notification Refresh program that is set up for draft processing. When you print statements with draft attachments, the system assigns a draft number to the statement and uses it to update the Statement Number field (CTL) on the invoice record. Processing options enable you to select invoices by due date to print on the statement; the system generates a new statement for each group of invoices by invoice due date and currency code. The system prints the customer’s bank account number and the draft number on the draft statement, as well as the draft bank code, if desired.

 

The system prints and updates records in the F03B11 table.

 

Note that the default draft format conforms to the French Bank Association format. Users in other countries might need to modify the format for their specifications.

Procedure

In this task, you will originate a draft for your customer.

Step Action
Navigate to the Invoice Print with Draft program (R03B5051) on the Draft Daily Operations menu (G03B161).

Click the Draft Daily Operations menu.

Click the Invoice Print with Draft menu.

Use the Available Versions form to select a version of the batch program. In your work environment, the system might display additional versions.

Step Action
Click the ZJDE0001 option.

Click the Select button.

Use the Version Prompting form to access data selection and data sequencing for the batch program. If the Data Selection or Data Sequencing options are disabled, you cannot review or change the data selection or sequencing for the version.

Step Action
Click the Data Selection option.
Click the Submit link.

Use the Data Selection form to specify which records the system should retrieve from the database and include in the report.

Step Action
Click the Left Operand list.

Click the Batch Number  (F03B11) (ICU) [BC] list item.

Click the Comparison list.

Click the is equal to list item.

Click the Right Operand list.

Click the Literal list item.

Use the Select Literal Value form to designate the value for your date selection search criteria.
Click in the Literal Value: field.

Enter the desired information into the Literal Value: field. Enter “44885“.

Click the OK button.

Click the OK button.

Use the Processing Options form to set parameters for how a batch program processes data. Processing options are unique to a version. You should review processing options to ensure that the settings are correct.
Use the Invoice Print Date processing option to specify the date that the system prints on the invoice. If you leave this processing option blank, the system date will be used.
Use the Print Tax Amounts processing option to specify whether the system prints tax amounts on the invoices.

Step Action
Click the Currency tab.

Use the Print Currency processing option to specify whether the system prints the domestic or foreign currency amount on the invoice.
Click the Attachments tab.

Use the Print Attachments processing option to specify whether the system prints associated generic text on the invoice.
Click the Draft – City tab.

Use the Enter city of origin to print on draft processing option to specify the city of origin that the system prints on the draft. If you leave this processing option blank, the system does not print a city of origin on the draft.
Click the OK button.

Use the Printer Selection form to identify printer information for the report. In your work environment, the printer settings will be different.

Step Action
Click the OK button.

Access and review the draft.

Step Action
Click the vertical scrollbar.
Record the system-assigned draft number that is located at the bottom of the page.
You have successfully originated a draft for your customer.

End of Procedure.

Ayman Refat
Over 20 years of experience in IT area, working as Oracle JD Edwards Developer with expertise in Windows Server, SQL Server and Microsoft Exchange Server, experience in Linux operating systems (Debian and Redhat), VMWare ESX / ESXi, Novell Netware, relational databases like Oracle 10/11g and backup solutions from Computer Associates. Large experience in high-end servers from Dell and HP, having the following certifications: Microsoft: MCP, MCSE, MCDBA, MCSA and MCT (2008 ~ 2013), Computer Associates: Technical Specialist – Storage and Backup Solutions,
http://www.AymanRefat.com

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