Printing Delivery Notes Confirming Order Shipments and Generating Shipping Documents by Ayman Refat - March 13, 20180 Printing Delivery Notes Concept To ensure that the customer’s invoice is accurate, print delivery notes after shipment confirmation but before you generate a customer invoice for an order. You run the Print Delivery Notes program (R42535) to print information that delivery personnel can use during delivery. The R42535 program contains processing options for specifying: • The next status code in the flow of the sales order line, and whether to prevent the update of status codes. • The types of information to print on the delivery notes, such as extended amounts, a global message, or whether it is an original document or a reprint. • Whether to print the customer’s item number and customer cross-reference information. • Whether to update the Delivery Note History table (F4290). • Whether to print amounts in domestic or foreign currencies. Prerequisites Before you begin this task, verify that: • A status code for printing delivery notes is set up in the order activity rules. • The next status on your sales orders is set to print delivery notes. • The customer billing instructions for the customer allow delivery note printing. Procedure In this task, you will print delivery notes for a sales order. Step Action Navigate to the Print Delivery Notes program (R42535) on the Sales Order Reports menu (G42111). Click the Sales Order Reports link. Click the Print Delivery Notes link. Use the Available Versions form to select a version of the batch program. In your work environment, the system might display additional versions. Step Action Click the ZJDE0001 option. Click the Select button. Use the Version Prompting form to access data selection and data sequencing for the batch program. If the Data Selection or Data Sequencing option is disabled, you cannot review or change the data selection or sequencing for the version. Step Action Click the Submit button. Use the Processing Options form to set parameters for how a batch program processes data. Processing options are unique to a version. You should review processing options to ensure that the settings are correct. Use the Enter an Override Next Status processing option to specify the next standard step in the processing cycle for this order type. Use the Prevent Update to Next Status field to specify whether the system updates the next status code from the order activity rules. Enter a 1 in this processing option to prevent the system from updating the next status code on the sales order. Step Action Click the Display tab. Use the processing options on the Display tab to specify the information that the system prints on the delivery notes. Click the Display 1 tab. Use the processing options on the Display 1 tab to specify the information that the system prints on the delivery notes. Click the Item Number tab. Use the processing options on the Item Number tab to specify whether the system prints the customer’s item number on the delivery notes. You must specify a value from user-defined code (UDC) 41/DT for the customer cross reference. Click the Process tab. Use the processing option on the Process tab to specify whether the system records data in the F4290 table. Click the Currency tab. Use the processing option on the Currency tab to specify whether the system prints the amounts on the delivery notes in foreign currency. Click the OK button. Use the Printer Selection form to identify printer information for the report. In your work environment, the printer settings will be different. Step Action Click the OK button. Step Action Click the Close button. You have successfully printed delivery notes for a sales order that has previously been ship confirmed. End of Procedure.