Performing Shipment Confirmation Confirming Order Shipments and Generating Shipping Documents by Ayman Refat - March 13, 20180 Performing Shipment Confirmation Concept You use the Shipment Confirmation program (P4205) to verify that the inventory has left the warehouse. You can verify the location from which the item was picked, the quantity, all item and shipping information, additional charges, and serial numbers before shipping the order. You can also ship on-hold items that have an allowed lot status. Although you cannot add inventory items to a sales order during the shipment confirmation process, you can add amounts for nonstock items, such as handling charges and freight, depending on how the processing option is set. When you confirm an order, the system advances the order to the next status. For example, an order with a status of 540 advances to 560 after you confirm the shipment. If the shipment quantity is less than the order quantity, you can adjust the shipment quantity on the sales order. If the system cannot fill a quantity of items, it processes the order depending on how these options are set: • Options for the P4205 program are set to backorder, cancel, or ship available items. • Customer billing instructions allow backorders. Settings for the branch/plant constants, item branch, and item master allow backorders. Prerequisites Before you begin this task, verify that: • A status code for shipment confirmation is set up in the order activity rules. • The next status on your sales orders is set to shipment confirmation. Procedure In this task, you will confirm the shipment of a sales order. Step Action Navigate to the Confirm Shipments program (P4205) on the Sales Order Processing menu (G4211). Click the Sales Order Processing link. Click the Confirm Shipments link. Use the Work with Shipment Confirmation form to search for and select orders available for shipment confirmation. Use the header fields to search for the order for which you want to confirm the shipment. Step Action Click in the Order Number field. Enter the desired information into the Order Number field. Enter “420“. Click the Find button. Click the Select button. Use the Shipment Confirmation form to verify the shipment information for the sales order detail line. Use the Sel = 1 (Selection) field to indicate whether to confirm the shipment of the sales order detail line. The system populates the field if you set the appropriate processing option. Step Action Click the Row button. Click the Select Location menu. Use the Select Multiple Locations form to verify or change the location from which the quantity of the item is shipped. If you want to change the location, clear the value in the Quantity field for the primary location (. .) and enter the appropriate value in the correct row for the location, lot, or serial number. Step Action Click the OK button. Step Action Click the scroll bar. Step Action Click in the Actual Ship Date field. Use the Actual Ship Date field to indicate when the sales order shipped to the customer. The system populates the field with the current system date, but you can override the date as necessary. Enter the desired information into the Order Co field. Enter “08/05/2016“. Click the OK button. Step Action Click the Find button. Notice that the first line of the sales order is no longer displayed. The system updates the next and last status when you ship confirm the sales order; therefore, the line does not meet the order status criteria that are set in the processing options. Click the Form button. Use the Confirm Shown Rows option to select all rows that are displayed and populate the lines on the Shipment Confirmation form. This option enables you to ship multiple lines on a sales order at one time. Click the Confirm Shown Rows menu. Step Action Click the OK button. Step Action Click the Close button. You have successfully confirmed the shipment of sales order detail lines. End of Procedure.