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Generating Order Acknowledgements

Generating Order Acknowledgements

Concept

The information on the order acknowledgment can include the same information as the sales invoice.

You use a version of the Print Invoices program (R42565) to generate order acknowledgments.

Prerequisites

Before you begin this task, verify that:

• A status code for printing order acknowledgments is set up in the order activity rules.

• The next status on your sales orders is set to print order acknowledgments.

Procedure

In this task, you will print sales order acknowledgments for all orders entered on a specific date.

Step Action
Navigate to the Print Acknowledgements program (R42565) on the Sales Order Reports menu (G42111).

Click the Sales Order Reports link.

Step Action
Click the Print Acknowledgements link.

Use the Available Versions form to select a version of the batch program. In your work environment, the system might display additional versions.
Click the XJDE0005 option.

Click the Select button.

Use the Version Prompting form to access data selection and data sequencing for the batch program. If the Data Selection or Data Sequencing option is disabled, you cannot review or change the data selection or sequencing for the version.

Step Action
Click the Data Selection option.

Click the Submit button.

Use the Data Selection form to specify which records the system should retrieve from the database and print order acknowledgments.
You want to print order acknowledgments for all sales orders entered on February 1, 2020.

Step Action
Click the Left Operand list.

Step Action
Click the Vertical scroll bar.

Step Action
Click the Date – Order/Transaction (F4211) (TRDJ) [BC] list item.

Click the Comparison list.

Click the is equal to list item.

Click the Right Operand list.

Click the Literal list item.

Use the Select Literal Value form to specify the values that the system retrieves from the database. You can specify a single value, range of values, or list of values.
Enter the desired information into the Literal Value: field. Enter “020120“.
Click the OK button.

Click the OK button.

Use the Processing Options form to set parameters for how a batch program processes data. Processing options are unique to a version. You should review processing options to ensure that the settings are correct.
Use the Prevent Next Status Update processing option to specify whether to prevent the system from updating the next status on the sales order. The value that you enter from user-defined code (UDC) 40/AT  must be set up in the order activity rules based on the order type and the line type that you are using.

If you do not have a status for order acknowledgments set up in the order activity rules, you should enter 1 to prevent the system from updating the status on the sales order.

Use the Prevent A/R Number Assignment processing option to specify whether the system assigns accounts receivable numbers to the transaction.

When you print order acknowledgments, you do not want to assign accounts receivable numbers. Verify that the field is populated with a 1.

Step Action
Click the dropdown button to activate the menu.

Click the Print menu.

Use the Print Backordered/Cancelled Lines processing option to specify whether the system prints backordered lines, canceled lines, or both on the order acknowledgment.

Step Action
Click the Vertical scroll bar.

Step Action
Click in the Customer Cross Reference field.

Use the Customer Cross Reference processing option to specify the cross-reference code that identifies the customer item number. If you want to print the customer item number on the invoice, you must enter a value from UDC 41/DT.

Enter the desired information into the Customer Cross Reference field. Enter “C“.

Click the Vertical scrollbar.
Click in the Global Print Message field.

Use the Global Print Message processing option to specify a global print message that the system prints on each order acknowledgment. You set up the print message in UDC 40/PM.

Enter the desired information into the Global Print Message field. Enter “ACKNOWLEDG“.

Step Action
Click the Vertical scroll bar

Step Action
Click the dropdown button to activate the menu.

Click the E-mail menu.

Use the fields on the E-mail tab to electronically send order acknowledgments to your customers.
Click the OK button.

Use the Printer Selection form to identify printer information for the report. In your work environment, the printer settings will be different.

Step Action
Click the OK button.

Step Action
Click the Close button.

You have successfully printed order acknowledgments for sales orders entered on a specific date.

End of Procedure.

Ayman Refat
Over 20 years of experience in IT area, working as Oracle JD Edwards Developer with expertise in Windows Server, SQL Server and Microsoft Exchange Server, experience in Linux operating systems (Debian and Redhat), VMWare ESX / ESXi, Novell Netware, relational databases like Oracle 10/11g and backup solutions from Computer Associates. Large experience in high-end servers from Dell and HP, having the following certifications: Microsoft: MCP, MCSE, MCDBA, MCSA and MCT (2008 ~ 2013), Computer Associates: Technical Specialist – Storage and Backup Solutions,
http://www.AymanRefat.com

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