You are here
Home > Accounts Receivable > Entering Invoices > Entering Speed Invoices

Entering Speed Invoices

Entering Speed Invoices

Concept

As an alternative to the Standard Invoice Entry program (P03B2002), you can use Speed Invoice Entry program (P03B11SI) to enter high-volume, simple invoices. When you enter speed invoices, enter invoice and G/L distribution information on one form. Consider using this method to enter invoices that have a single pay item, which includes a single due date and a single tax rate area, and to enter invoices that are not recurring.

 

When using the P03B11SI program, you cannot:

• Revise an invoice.

• Delete an invoice.

• Enter recurring invoices.

• Enter invoices with installments.

 

As with standard invoices, the system stores speed invoice information in the Customer Ledger (F03B11), Account Ledger (F0911), and Batch Control Records (F0011) tables.

 

Note that when you use the P03B11SI program, the system does not display the G/L Offset field. The system retrieves the value, if one exists, from the customer master record. If you want to override the value, you must use the Standard Invoice Entry program (P03B2002).

Procedure

In this task, you will enter and review invoices for two separate payments using the speed invoice entry method.

Step Action
Navigate to the Speed Invoice Entry program (P03B11SI) on the Customer Invoice Entry menu (G03B11).

Click the Customer Invoice Entry menu.

Click the Speed Invoice Entry menu.

Use the Speed Invoice Entry form to quickly enter high volume, simple invoices that do no have associated sales orders.
Use the Doc No field to enter a number that identifies the original document, such as a voucher, invoice, or journal entry.

On entry forms, you should let the system assign the value using the Next Numbers program (P0002). Matching document numbers identify related documents in the Accounts Receivable and Accounts Payable systems.

Click in the Customer field.

Use the Customer field to enter a user defined name or number that identifies an address book record.

If you enter a value other that the address book number, such as the long address or tax ID, you must precede it with the special character that is defined in the Address Book constants. When the system locates the record, it returns the address book number into the field.

Enter the desired information into the Customer field. Enter “3501“.

Click in the Company field.

Use the Company field to enter code that identifies a specific organization, fund, or other reporting entity.

Enter the desired information into the Company field. Enter “1“.

Click in the Gross Amount field.

Use the Gross Amount field to enter a value that specifies the total amount of the invoice. The gross amount might include tax amount, depending on the tax explanation code. The system does not decrease the gross amount when payments are applied. When you void a transaction, the system clears the gross amount field.

Enter the desired information into the Gross Amount field. Enter “450“.

Click in the Invoice Date field.

Use the Invoice Date field to enter the date that the system assigns to an invoice. This can be either the date of the supplier’s invoice to you or the date of your invoice to the customer.

Enter the desired information into the Invoice Date field. Enter “120115“.

Click in the G/L Date field.

Use the G/L Date field to enter a date that identifies the financial period to which the system posts the transaction.

Enter the desired information into the G/L Date field. Enter “120115“.

Click in the Remark field.

Enter the desired information into the Remark field. Enter “Maintenance Supplies“.

Click in the Pay Status field.

Enter the desired information into the Pay Status field. Enter “A“.

Click in the Account Number field.

Use the Account Number field to enter a value that identifies an account in the general ledger.

Enter the desired information into the Account Number field. Enter “3.5030“.

Click the OK button.

The system remains on the Speed Invoice Entry form so you can continue to enter invoices.
Click in the Customer field.

Enter the desired information into the Customer field. Enter “3501“.

Click in the Gross Amount field.

Enter the desired information into the Gross Amount field. Enter “950“.

Click in the Invoice Date field.

Enter the desired information into the Invoice Date field. Enter “120115“.

Click in the Remark field.

Enter the desired information into the Remark field. Enter “Landscaping“.

Click in the Pay Status field.

Enter the desired information into the Pay Status field. Enter “A“.

Click in the Account Number field.

Enter the desired information into the Account Number field. Enter “3.5010“.
Click the OK button.

Take note of the system-assigned number in the Batch field. You will use this number to review your invoices.
Click the Cancel button.

Verify that your invoices were entered successfully.

Navigate to the Customer Ledger Inquiry program (P03B11SI).

Click the Customer Invoice Entry menu.

Click the Customer Ledger Inquiry menu.

Use the Work with Customer Ledger Inquiry form to locate and review invoices.
Click in the Batch Number field.

Use the Batch Number field to identify a group of transactions that the system processes and balances as a unit.

Enter the desired information into the Batch Number field. Enter “18944“.

Click the Find button.

Review the invoices you entered on the Speed Invoice Entry form.
Click the Close button.

You have successfully entered and reviewed invoices for two separate payments using the speed invoice entry method.

End of Procedure.

Ayman Refat
Over 20 years of experience in IT area, working as Oracle JD Edwards Developer with expertise in Windows Server, SQL Server and Microsoft Exchange Server, experience in Linux operating systems (Debian and Redhat), VMWare ESX / ESXi, Novell Netware, relational databases like Oracle 10/11g and backup solutions from Computer Associates. Large experience in high-end servers from Dell and HP, having the following certifications: Microsoft: MCP, MCSE, MCDBA, MCSA and MCT (2008 ~ 2013), Computer Associates: Technical Specialist – Storage and Backup Solutions,
http://www.AymanRefat.com

Leave a Reply

Top