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Entering Recurring Invoices

Entering Recurring Invoices

Concept

You must use the Standard Invoice Entry program (P03B2002) to enter recurring transactions. In addition to the standard transaction information, complete the Frequency and Number of Payments fields. This indicates to the system that the transaction is recurring. To cancel a recurring transaction, remove the values from these fields.

 

When you enter a recurring invoice, the system assigns a document type of RR. The system stores recurring invoice information in the Customer Ledger table (F03B11).

Procedure

In this task, you will enter recurring information on an invoice that distinguishes it from a standard AR invoice.

Step Action
Navigate to the Standard Invoice Entry program (P03B2002) on the Customer Invoice Entry menu (G03B11).

Click the Customer Invoice Entry menu.

Click the Standard Invoice Entry menu.

Use the Work with Customer Ledger Inquiry form to locate, review, and delete invoices.

Before you enter an invoice for a customer, verify that the invoice has not been entered previously. You locate invoices before you enter them to prevent duplication, so you can revise, delete, or void them, if necessary.

Click the Add button.

Use the Standard Invoice Entry form to enter invoice header and detail information.
Click in the Customer field.

Use the Customer field to enter a user-defined name or number that identifies an address book record. You can use this field to enter and locate information.

If you enter a value other than the address book number, such as the long address or tax ID, you must precede it with the special character that is defined in the Address Book constants. When the system locates the record, it returns the address book number into the field.

Enter the desired information into the Customer field. Enter “3334“.

Click in the Company field.

Use the Company field to enter a code that identifies a specific organization, fund, or other reporting entity.

Enter the desired information into the Company field. Enter “1“.

Click in the Invoice Date field.

Use the Invoice Date field to enter the date that either you or the system assigns to an invoice. This can be either the date of the supplier’s invoice to you or your invoice to the customer.

Enter the desired information into the Invoice Date field. Enter “120115“.

Click in the G/L Date field.

Use the G/L Date field to enter the date that identifies the financial period to which the transaction will be posted.

Enter the desired information into the G/L Date field. Enter “120115“.

Click in the Payment Terms field.

Use the Payment Terms field to enter a code that specifies the terms of payment, including the percentage of discount available if the invoice is paid by the discount due date. Use a blank code to indicate the most frequently used payment term. You define each type of payment term in the Payment Terms Revisions program (P0014).

Enter the desired information into the Payment Terms field. Enter “001“.

Click in the Gross Amount field.

Use the Gross Amount field to enter the value that specifies the total amount of the invoice or voucher pay item.

The gross amount might include the tax amount, depending on the tax explanation code. The system does not decrease the gross amount when payments are applied. When you void a transaction, the system clears the Gross Amount field.

Enter the desired information into the Gross Amount field. Enter “12500“.

Click in the Remark field.

Enter the desired information into the Remark field. Enter “Rent“.

Click the horizontal scrollbar.
Click in the Freq field.

Use the Freq field to enter a code that specifies the time interval between transactions that the system creates.

Enter the desired information into the Freq field. Enter “MO“.

Click in the No Pymts field.

Use the No Pymts (number of payments) field to enter the number or recurring invoices that you want the system to process. This number includes the original transaction that you enter. For example, if you enter 12, the system will process the transaction 11 additional times, reducing the value of the number of payments by 1 each time it creates a new transaction. When this field contains 1, the system does not create a new transaction, it clears the field.

Enter the desired information into the No Pymts field. Enter “12“.

Click the OK button.

Use the G/L Distribution form to specify the account number and information in which the invoice will be applied toward in your general ledger.
The system assigns RR (recurring invoice) to all recurring invoices entered with a recurring frequency and number of payments.
Click in the Account Number field.

Use the Account Number field to identify an account in the general ledger.

Enter the desired information into the Account Number field. Enter “1.2020“.

Click the OK button.

Click the Cancel button.

Click the Close button.

You have successfully entered recurring information on an invoice that distinguishes it from a standard AR invoice.

End of Procedure.

Ayman Refat
Over 20 years of experience in IT area, working as Oracle JD Edwards Developer with expertise in Windows Server, SQL Server and Microsoft Exchange Server, experience in Linux operating systems (Debian and Redhat), VMWare ESX / ESXi, Novell Netware, relational databases like Oracle 10/11g and backup solutions from Computer Associates. Large experience in high-end servers from Dell and HP, having the following certifications: Microsoft: MCP, MCSE, MCDBA, MCSA and MCT (2008 ~ 2013), Computer Associates: Technical Specialist – Storage and Backup Solutions,
http://www.AymanRefat.com

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