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Entering Logged Receipts (Type Input Code 3)

Entering Logged Receipts (Type Input Code 3)

Concept

If you are uncertain about which customer account to credit for a payment, you can enter a logged receipt. Logging receipts allows you to deposit payments, improve your cash flow immediately, and apply the receipt to the customer account and their invoices later. This method of entering receipts is useful when the people who enter receipts and make the bank deposits are different than those who match the receipts to a customer or invoices.

 

When you enter a logged receipt, the system creates a record in both the Receipts Header (F03B13) and Receipts Detail (F03B14) tables.

 

After you enter a logged receipt, you must post it to update the bank account balance. When you post a logged receipt, the system distributes the total amount of the receipt to a suspense account that you specify in the AAI item RCLC. After you apply the receipt to a customer’s account, the system clears the suspense account and updates the appropriate A/R trade account.

 

Note that if you do not post the logged receipt before you apply it to the customer’s account, the system deletes the logged receipt records from the F03B14 table.

 

Prerequisite

 

Before you complete this task, you must set up AAI item RCLC (logged receipts) for the suspense account.

Procedure

In this task, you will enter logged receipts.

Step Action
Navigate to the Speed Receipts Entry program (P03B0001) on the Manual Receipts Processing menu (G03B12).

Click the Manual Receipts Processing menu.

Click the Speed Receipts Entry menu.

Use the Speed Receipts Entry form to quickly enter high-volume, simple receipts. You are not required to match receipts to invoices or even apply them to a specific customer’s account. You can enter receipts with the minimum amount of information in order to speed the recognition of cash in your general ledger.
Use the Company field to enter a code that identifies a specific organization, fund, or other reporting entity.

Enter the desired information into the Company field. Enter “1“.

Click in the Remark field.

Use the Remark field to enter a description for the transaction.

Enter the desired information into the Remark field. Enter “Bank Deposit“.

Click in the Type Input field.

Use the TI (Type Input) field to enter a code that specifies how the system processes a transaction during receipts entry. The system will not process transactions with a blank or invalid type input.

Enter the desired information into the Type Input field. Enter “3“.

Click in the G/L Date field.

Use the G/L Date field to enter a date that identifies the financial period to which the transaction will be posted.

Enter the desired information into the G/L Date field. Enter “120115“.

Click in the Receipt Date field.

Use the Receipt Date field to enter the date on the check or the date that you enter the receipt into the system. The receipt date is used for information and reporting purposes only.

Enter the desired information into the Receipt Date field. Enter “120115“.

Click in the Receipt Number field.

Use the Receipt Number field to enter an alphanumeric code that identifies a check or receipt.

Enter the desired information into the Receipt Number field. Enter “880“.

Click in the Receipt Amount field.

Use the Receipt Amount field to enter the actual amount of the receipt or payment.

Enter the desired information into the Receipt Amount field. Enter “4900“.

Click in the Receipt Number field.

Enter the desired information into the Receipt Number field. Enter “990“.

Click in the Receipt Amount field.

Enter the desired information into the Receipt Amount field. Enter “2850“.

Click in the Receipt Number field.

Enter the desired information into the Receipt Number field. Enter “VP860“.

Click in the Receipt Amount field.

Enter the desired information into the Receipt Amount field. Enter “950“.

Click in the Receipt Number field.

Enter the desired information into the Receipt Number field. Enter “710“.

Click in the Receipt Amount field.

Enter the desired information into the Receipt Amount field. Enter “200“.

Click the OK button.

Click the Cancel button.

You have successfully entered logged receipts.

End of Procedure.

Ayman Refat
Over 20 years of experience in IT area, working as Oracle JD Edwards Developer with expertise in Windows Server, SQL Server and Microsoft Exchange Server, experience in Linux operating systems (Debian and Redhat), VMWare ESX / ESXi, Novell Netware, relational databases like Oracle 10/11g and backup solutions from Computer Associates. Large experience in high-end servers from Dell and HP, having the following certifications: Microsoft: MCP, MCSE, MCDBA, MCSA and MCT (2008 ~ 2013), Computer Associates: Technical Specialist – Storage and Backup Solutions,
http://www.AymanRefat.com

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