Entering Balance Forward Receipts (Type Input Code 2) Entering Speed Receipts by Ayman Refat - March 20, 2018March 22, 20180 Entering Balance Forward Receipts (Type Input Code 2) Concept You can enter a receipt and have the system apply it to the oldest open invoice or group of invoices in a customer’s account. To do so, enter a balance forward receipt (Type Input 2). The system processes balance forward receipts exactly the same as when you use type input code 10 on the Standard Receipts Entry form. If an amount remains on the receipt after applying it to all open invoices, the system creates an unapplied receipt. Later, you can apply the receipt to future invoices that you create for the customer. If the invoice amount is greater than the receipt amount, the system applies a partial payment to the invoice. You can set a processing option to allow the system to take earned discounts when entering a balance forward receipt. The system compares the G/L date that you enter on the receipt to the discount due date to determine whether the discount is earned. The system takes earned discounts only when an invoice is paid in full. The Speed Receipts Entry program (P03B0001) does not allow you to change the discount amount; you must use the Standard Receipts Entry program (P03B102). Procedure In this task, you will enter a balance forward receipt. Step Action Navigate to the Speed Receipts Entry program (P03B0001) on the Manual Receipts Processing menu (G03B12). Click the Manual Receipts Processing menu. Click the Speed Receipts Entry menu. Use the Speed Receipts Entry form to quickly enter high-volume, simple receipts. You are not required to match receipts to invoices or even apply them to a specific customer’s account. You can enter receipts with the minimum amount of information in order to speed the recognition of cash in your general ledger. Click in the Company field. Use the Company field to enter a code that identifies a specific organization, fund, or other reporting entity. Enter the desired information into the Company field. Enter “1“. Click in the Type Input field. Use the TI (Type Input) field to enter a code that specifies how the system processes a transaction during receipts entry. The system will not process transactions with a blank or invalid type input. Enter the desired information into the Type Input field. Enter “2“. Click in the G/L Date field. Use the G/L Date field to enter a date that identifies the financial period to which the transaction will be posted. Enter the desired information into the G/L Date field. Enter “120115“. Click in the Receipt Date field. Use the Receipt Date field to enter the date on the check or the date that you enter the receipt into the system. The receipt date is used for information and reporting purposes only. Enter the desired information into the Receipt Date field. Enter “120115“. Click in the Receipt Number field. Use the Receipt Number field to enter an alphanumeric code that identifies a check or receipt. Enter the desired information into the Receipt Number field. Enter “43865“. Note that the system enters default information in the Bank Account and Currency fields based on the information you entered in the header. These values are based on the automatic accounting instructions entered when the company was created in the system. Click in the Payor Address field. Use the Payor Address field to enter a user-defined name that identifies an address book record. You can use this field to enter and locate information. If you enter a value other than the address book number, such as the long address number, you must precede it with the special character that is defined in the Address Book constants. When the system locates the record, it returns the address book number into the field. Enter the desired information into the Payor Address field. Enter “3333“. Click in the Receipt Amount field. Use the Receipt Amount field to enter the actual amount of the receipt or payment. Enter the desired information into the Receipt Amount field. Enter “3500“. Click the horizontal scrollbar. The system pays the customer’s invoices that have due dates equal to or greater than the date that you specify. If you leave the Bal Fwd Start Date field blank, the system pays invoices in due date order (oldest to most recent). Click in the Document Number field. Use the Document Number field to enter a number that identifies the original document, such as a voucher, invoice, or journal entry. Enter the desired information into the Document Number field. Enter “1009“. If you specify an invoice number when you enter a balance forward receipt, the system applies the receipt against the pay items for only that invoice. Click in the Doc Type field. Use the Doc Type field to enter a user-defined code that identifies the origin and purpose of the transaction. Enter the desired information into the Doc Type field. Enter “RI“. Click the OK button. Step Action Click the Cancel button. You have successfully entered a balance forward receipt. End of Procedure.