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Designating Receipts as NSF (Non-Sufficient Funds)

Designating Receipts as NSF (Non-Sufficient Funds)

Concept

When the payor’s bank account does not have sufficient funds available to pay the invoices that they have specified, you can designate a receipt as non-sufficient funds (NSF) and reopen the invoice or group of invoices. The steps to designate a receipt as NSF are the same regardless of the whether the receipt is posted or unposted.

 

When you designate a receipt as NSF, the system:

• Indicates the insufficient fund status of the record in the Receipts Header table (F03B13). When you analyze payment trends of customers or tenants, this indication distinguishes insufficient funds receipts from reversals for entry errors and so on. If the receipt is not posted at the time that it is designated as insufficient funds, the system also marks the posted status of this record as D.

• Restores the open amount of the invoice or group of invoices that the receipt paid.

• Changes the pay status of the invoices from paid (P) to approved (A).

• Creates a new record in the Batch Control Records table (F0011), if the receipt is posted.

• Creates a new record in the Receipts Detail table (F03B14) with a matching document type RV, if the receipt is posted.

 

If the receipt is not posted at the time that it is designated as NSF, the system deletes the original record in the F03B14 table.

 

You must post the new batch to update the general ledger accounts with reversing information. When you post a receipt that is designated as NSF, the system creates a record with the document type RV in the Account Ledger table (F0911).

 

Prerequisites

 

Before you complete this task, you must:

• Set up the necessary information in the Address Book system and on the Set Up G/L Bank Account form to include the bank’s address and transit account.

• Verify that the Void/NSF reason codes are set up in UDC 03B/VR.

Procedure

In this task, you will designate a receipt as non-sufficient funds (NSF).

Step Action
Navigate to the Standard Receipts Entry program (P03B102) on the Manual Receipts Processing menu (G03B12).

Click the Manual Receipts Processing menu.

Click the Standard Receipts Entry menu.

Use the Work with Customer Receipts Inquiry form to locate and select an existing receipt.

Step Action
Click in the Payor Number field.

Enter the desired information into the Payor Number field. Enter “1“.
Click the Find button.

Click the 1 option.

Click the Row button.

Click the NSF menu.

Use the Void/NSF Receipt form to void or delete a posted receipt.

Step Action
Click in the G/L Date field.

Use the G/L Date field to enter the date that identifies the financial period to which the system will post the transaction.

Enter the desired information into the G/L Date field. Enter “011516“.

Click in the Reason Code field.

Use the Reason Code field to enter a code that explains why the receipt will be voided.

Enter the desired information into the Reason Code field. Enter “NSF“.

Click the OK button.

Step Action
Click the horizontal scrollbar.
Review the changes by verifying that the value in the Rec N/V field is N and the value in the VR CD field is NSF.
Click the horizontal scrollbar.
Click the 1 option.

Click the Select button.

Use the Receipt Entry form to verify that the system marked the invoice that the receipt paid with an X and created the reversing detail line for a credit amount.

Step Action
Click the Form button.

Click the Customer Ledger menu.

Use the Work with Customer Ledger Inquiry form to verify that the system reopened the associated invoice.

Step Action
Click the horizontal scrollbar.
Verify the system restored the open amount with a pay status of A (Approved).
Click the Close button.

Step Action
Click the Cancel button.

Step Action
Click the Close button.

You have successfully designated a receipt as non-sufficient funds (NSF).

End of Procedure.

Ayman Refat
Over 20 years of experience in IT area, working as Oracle JD Edwards Developer with expertise in Windows Server, SQL Server and Microsoft Exchange Server, experience in Linux operating systems (Debian and Redhat), VMWare ESX / ESXi, Novell Netware, relational databases like Oracle 10/11g and backup solutions from Computer Associates. Large experience in high-end servers from Dell and HP, having the following certifications: Microsoft: MCP, MCSE, MCDBA, MCSA and MCT (2008 ~ 2013), Computer Associates: Technical Specialist – Storage and Backup Solutions,
http://www.AymanRefat.com

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